This tutorial will show you how to setup your email account in Apple Mail 9.x on OS X 10.11 El Capitan.
Choose your starting point:
- Determine your Mail Server Address
- Adding an account to Apple Mail for the first time
- Adding an additional account to Apple Mail
- Account Setup Details
Screenshots are for reference only. Please read the instructions at each step and do not use the information in the screenshots.
Determine Your Mail Server Address
You will use the mail server address for both incoming mail server and outgoing mail server settings when adding your email account to mobile devices or third party desktop applications.
So, first let's determine your mail server address.
Step 1: Open a web browser on your computer and go to webmail.yourdomain.com
Replace yourdomain.com with your actual domain name.
For example, if your email address is firstname.lastname@example.org, you would type in webmail.xyzhealth.com.
Do not use a search bar or include http:// or https:// when entering the address into the browser's url bar.
Step 2: You will automatically be redirected to your mail server.
Your mail server address is the first portion of the URL, right before /Login.aspx.
In this example (below) the mail server address that we were redirected to is mail3.entrvst.com.
Step 3: Please write down your mail server address, as you will need it to complete the steps below.
If this is the first time you are adding an account to Apple Mail...
Step 1: Open Apple Mail
Step 2: Select Other Mail Account... then click Continue
Step 3: Skip to account setup details
If you are adding another account to Apple Mail...
Step 1: Open Apple Mail
Step 2: In the top right of your screen, you should see "Mail"
Click Mail, then click Preferences...
Step 3: Click the Accounts icon
Step 4: Click the + button on the bottom left
Step 5: Select Other Mail Account... then click Continue
Account Setup Details
Step 1: Complete the following fields:
A) Enter your name, this will be the displayed on all outgoing messages (what recipients see).
B) Enter your email address
C) Enter your email password
Click Sign In
Step 2: Complete the following fields:
A) User Name: enter your email address again
B) Incoming Mail Server: enter your mail server address
C) Outgoing Mail Server: enter your mail server address (again)
Click Sign In. It will take approximately 1 minute to setup.
Step 3: Uncheck Notes (this is not a supported feature), then click Done
Step 4: Select the email account you've just created.
Step 5: Description: give this account a name to identify it (useful if you have multiple email accounts in Apple Mail)
Step 6: Click the Mailbox Behaviors tab
Under Trash, select Never for Permanently erase messages when:
Step 7: Click the Junk Mail icon
Step 8: At this prompt, click Save
Step 9: Uncheck Enable junk mail filtering
Close this window by clicking the red circle on the top left
Step 10: Click Mailboxes
Step 11: Under the folder listing, click on Deleted Items
Step 12: From the Mailbox menu, select Use This Mailbox As, select Trash Mailbox
Step 13: Under the folder listing, click on Junk E-mail
Step 14: From the Mailbox menu, select Use This Mailbox As, select Junk Mailbox
Step 15: Under the folder listing, click on Sent Items
Step 16: From the Mailbox menu, select Use This Mailbox As, select Sent Mailbox
Step 17: (Optional) Organize your messages by conversation.
From the View menu, select "Organize by Conversation" in the drop-down.
This will group your email messages into Conversation mode. Some people like this view, while some people do not.
You can turn it on or off here, any time.