This tutorial will show you how to Share Email Folders with other users within your organization.
Any user can share any email folder with other users.
In this example, we will share a folder named Client with Sue and Beth.
Step 1: Right-click on the folder you want to share, then click Share Folder.
Step 2: You can share this folder with an individual user, multiple users, or all users.
A) Start typing the user's name, a pop-up will list names matching that user, select the user.
(To share with all users, see step 3)
B) Set Access permission:
None: This permission acts as a "negater" for users. For example, let's say you want to give everyone access except a specific user.
Read-Only: This means that the user can only view the items in the folder, they have no control over editing emails, adding emails, etc.
Manage: This access allows others to add, edit and/or delete any items within the folder. (But, importantly, NOT the folder itself.)
Owner: This access gives others full control to rename and/or delete the specific folder that's being shared. Basically, they use whatever is being shared just as if it were their own.
C) You can optionally share all subfolders within this folder.
Click Save
Step 3: To share the folder with all users within your organization
Select Everyone under User Groups
Set Access permission
You can optionally share all subfolders within this folder.
Click Save
Step 4: The shared folder is now accessible under the Shared With Me section of the user(s) it was shared with.